Finance Assistant (Maternity Cover)

DUTIES AND RESPONSIBILITIES

• Procure goods/and or services for the academy, ensuring the highest value for money from financial resources;
• Process purchase orders for goods and/or services;
• Check all deliveries and Good Receive in the system, updating inventory and stock trackers for assets and equipment accordingly if required
• Pass invoices for goods and/or services received through for payment;
• Process staff expense claims and claims for additional hours for checking by Finance Officer
• Administer the academy’s lettings;
• Liaise with the Trust to ensure all income due to the academy is collected in a timely manner;
• Oversee the financial aspects of school trips and other activities;
• Maintain the academy’s on-line payments system;
• Be responsible for all monies received by the academy for school meals, trips and other activities, banking cash and cheques in a timely manner;
• Maintain the academy’s stock records;
• Ensure all financial records are retained in accordance with the Trust’s requirements;
• Ensure compliance with the Trust’s financial policies and procedures at all times;
• Co-operate with the Trust, its auditors and other external regulators;
• Support Academy events as required.
• Provide general administrative support
• Deal with routine enquiries;
• Assist with the management of fund accounts and report any concerns to the Finance Officer
• Ensure consistent implementation of the internal financial control framework and other financial policies and procedures 

GENERAL

• Maintain confidentiality and observe data protection and associated guidelines where appropriate
• Maintain an awareness of and adherence to statutory safeguarding guidance
• Understand and comply with the Trust’s Health and Safety Policy in the performance of their duties and responsibilities
• Carry out the duties of the post in compliance with the Trust’s Equalities Policy
• Understand and comply with all other relevant academy policies
• Take an active part in appraising their own work against agreed priorities and targets in accordance with the Trust’s Appraisal Policy and professional development and supervision arrangements
• Undertake any necessary training associated with the duties of the post
• Carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post

Why work for us?

•  At QEGSMAT, we value the hard work and dedication of our team members, and as such we believe that progression should be a simple process. That’s why we are proud to offer an Automatic Pay Review program, rather than the traditional annual pay and performance review, as part of our comprehensive benefits package.
• Continual access to CPD opportunities. QEGSMAT works with a large number of organisations to develop staff to fulfil their aspirations and potential. We are committed to providing first-rate training and development to all our staff within this evolving Trust.
• We are committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
• All staff have access to our Employee Assistance Programme, which provides confidential, independent and unbiased information and guidance 24/7. This can also include bespoke counselling sessions for staff if needed.
• All roles are subject to nationally agreed terms and conditions of service.
• Access to the Local Government Pension Scheme (LGPS) with employer contributions of 23.4% for Derbyshire support staff.
• Family friendly policies
• Access to Flu Vaccines
• Opportunity to work flexibly
• Access to 750+ discounts on everyday essentials via our benefits package with Vivup