Administrative Officer

Purpose Of The Post:

Support the school in improving outcomes for young people, ensuring they are healthy, safe, are able to enjoy and achieve, make a positive contribution and achieve economic well-being. It will be necessary to work with information technology and associated systems in accordance with school policies. 

Main Duties:

• Record staff absence on the school’s management information and HR systems;
• Arrange cover for absent staff in a timely manner;
• Oversee the staff absence diary, consider the cover implications of planned staff absence and report concerns to the academy’s Senior Leadership Team;
• Co-ordinate staff rotas including the Duty and Emergency Call-Out rotas;
• Administer all student admissions to the school;
• Provide an efficient and effective secretarial, organisational and administrative support service to the Deputy and Assistant Headteachers;
• Receive and make telephone calls;
• Deal with general enquiries;
• Deal with correspondence on behalf of the school;
• Arrange meetings and ensure agendas and supporting papers are distributed in good time;
• Attend and minute meetings as required;
• Arrange travel and, where required, accommodation for the Deputy Headteachers and Assistant Headteachers;
• Receive visitors to the office, providing hospitality as required;
• Maintain organised filing systems;
• Support the organisation of school events;
• Carry out projects and research as required;
• Support the Examinations Officer with the organisation, administration and smooth running of internal and external examinations.

The post holder is expected to:

• Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
• Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
• Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
• Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
• Adhere to all other relevant Trust and school policies and procedures.
• Undertake any training and professional development necessary to effectively carry out the duties of the post.
• Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.

Why work for us?

•  At QEGSMAT, we value the hard work and dedication of our team members, and as such we believe that progression should be a simple process. That’s why we are proud to offer an Automatic Pay Review program, rather than the traditional annual pay and performance review, as part of our comprehensive benefits package.
• Continual access to CPD opportunities. QEGSMAT works with a large number of organisations to develop staff to fulfil their aspirations and potential. We are committed to providing first-rate training and development to all our staff within this evolving Trust.
• We are committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
• All staff have access to our Employee Assistance Programme, which provides confidential, independent and unbiased information and guidance 24/7. This can also include bespoke counselling sessions for staff if needed.
• All roles are subject to nationally agreed terms and conditions of service.
• Access to the Local Government Pension Scheme (LGPS) with employer contributions of 23.4% for Derbyshire support staff.
• Family friendly policies
• Access to Flu Vaccines
• Opportunity to work flexibly
• Access to 750+ discounts on everyday essentials via our benefits package with Vivup